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Senior Contract Specialist (Remote Eligible)

Job ID 2066

Position Description:
We are seeking a highly motivated, skilled, and experienced professional with a knowledge and understanding of the Federal Acquisition Regulations (FAR) to join our team as a Senior Contract Specialist. The Senior Specialist will, under limited supervision, provide a full range of contract administration services primarily with respect to government customer contracting (civilian agencies such as HHS, USDA, DoED, DOL, CMS, and state and local government): including; drafting contracts and subcontracts, contract and subcontract administration and negotiations. 

The Senior Contract Specialist will:

  • Review client contract award documents for accuracy against the solicitation and all modifications
  • Prepare, review and/or negotiate contracts/subcontracts of varying types (FFP, T&M, LH, CPFF, IDIQ, Task Orders, etc.) and other contract-related documents.
  • Ensure compliance with customer, contractor, and corporate obligations.
  • Interpret contractual, FAR Supplements, and/or unique procurement regulations.
  • Perform ongoing/active contract and subcontract administration activities for a portfolio of contracts within assigned practice area(s) in accordance with established company, customer, and government regulations.
  • Work with corporate legal counsel’s office and IT security office, as necessary, to provide advice on complicated and unfamiliar terms to minimize risk to all parties prior to contract execution.
  • Provide strong contract leadership and support to a discrete portfolio of projects within a given research area or areas to develop a solid understanding of the client, project team and the mission.
  • Provide guidance to project staff on preparing and reviewing negotiation memorandums.
  • Review Small Business Subcontracting Plans to meet the Small Business Administration’s requirements.
  • Collaborate with pricing, purchasing, accounting, finance staff and other administrative groups within Mathematica to provide end-to-end business solutions that ensure compliance with contract requirements. 
  • Engage with client Contracting Officers/Contract Specialists to request modifications, funding increases, etc., and resolve issues.
  • Prepare applicable contract correspondence to include 75% / 85% limitation of cost / funds letters; requests for additional funding; and other complex contract actions.
  • Prepare correspondence for clients and subcontractors regarding contractual issues and matters.
  • Actively participate in senior management meetings to guide project teams as it relates to monitoring contract and subcontract cost and technical terms, schedules, and the accomplishment of contractual obligations. 
  • Support early career contracting staff and others as it relates to contract related matters.
  • Prepare modifications to implement changes to contract and subcontract agreements
  • Prepare notification revisions for dissemination to interested staff throughout the company.
  • Actively update/maintain contracts database for assigned portfolio to incorporate changes based upon contract and subcontract actions (i.e., awards, modifications, etc.).
  • Update contracts/subcontracts templates as necessary
  • Prepare all necessary reports using the information in the contracts database for pre-award and post-award purposes.
  • Actively support the advancement of organizational diversity, equity, and inclusion efforts, and apply diversity, equity, and inclusion lens across job responsibilities.


Position Requirements:

  • A BA/BS degree in business administration, liberal arts, sciences, or similar discipline.
  • 7+ years of experience in contracts administration or other comparable experience
  • Demonstrable knowledge of Federal Acquisition Regulations (FAR)
  • A combination of equivalent education and work experience may be substituted for the above requirements.

Functional Knowledge:

  • Proficiency with Microsoft Word, Excel, Outlook, PowerPoint
  • Experience with FFP, T&M, Cost Reimbursement, and hybrid type contracts
  • Knowledge of Federal Acquisition Regulation and Agency specific regulations (HHSAR, EDAR, AIDAR, DOLAR, etc.)
  • Experience reviewing RFPs, RFQs, Teaming Agreements, Non-Disclosure Agreements, Contract Terms and Conditions, and Data Use Agreements.
  • Familiarity with US Government reporting systems such as SAM, ESRS, etc.
  • Familiarity with using a contracts data management system
  • Understanding and experience with various contract mechanisms, i.e., GSA Schedule contracts, Indefinite Delivery/Indefinite Quantity (IDIQ) contracts, Task Order contracts, Government-wide Acquisition System (GWAC) mechanisms, purchase orders and Letters of Intent/Authorization

Please submit a cover letter and your resume with your application.

This position offers and anticipated annual base salary range of $88,000 - $120,000. This position may be eligible for a discretionary bonus based on company and individual performance.

Available locations: Washington, DC; Princeton, NJ; Chicago, IL; Remote

About Mathematica:

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Read more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

At Mathematica, we understand the importance of building relationships with colleagues. If you’re not located near one of our offices but would like opportunities to meet up with co-workers, we offer coworking spaces where available. Ask your Talent Acquisition partner for more information about this opportunity and whether it’s an option in your area.

Any offer of employment will be contingent upon passing a background check. Various federal agencies with whom we contract require that staff successfully undergo security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance. Additionally, if you participate in/complete the application process and are denied, Mathematica may choose to terminate your employment.

Although Mathematica does not require vaccination from COVID-19 as a condition of employment, various projects or agencies may require documentation of vaccination (or an approved exception/accommodation).

We take pride in our employees and in their commitment to excellence. We encourage staff to collaborate in developing creative solutions to difficult problems and to share the responsibility and enjoyment of carrying out complex projects. This collegial spirit has helped us earn our reputation for innovative and high quality work.

One of Mathematica’s core values is a deep commitment to diversity, equity, and inclusion. Our work is more robust because it is informed by a variety of diverse perspectives, and our mission to improve societal well-being is strengthened by a greater understanding of issues and challenges facing the populations we serve. Mathematica’s ongoing commitment to diversity and inclusion is woven into our everyday actions, policies, and practices—including decisions regarding recruitment, training, compensation, and promotion. We are dedicated to maintaining a work environment in which everyone is treated with respect and dignity.

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