Job DescriptionApply Now
Facilities CoordinatorJob ID 1333
Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Read more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance
Mathematica is currently seeking a Facilities Coordinator for our Washington, DC location to join our Administrative Services Team. Duties will involve carrying out all mail center and occasional facilities responsibilities under supervision.
Key Responsibilities inlcude:
Provides support and services related to USPS mail and express deliveries, i.e., pick-up, logging, sorting,distribution, processing, and billing
Tracks usage on a daily and monthly basis to ensure accountability and accuracy
Provides information to staff concerning delivery options and makes cost comparisons using Pitney-Bowes Mailing Systems computer
Runs monthly billing reports to submit to Accounting
Keeps Mail Center organized and neat
Maintains mail equipment in proper working order
Stocks and orders Mail Center supplies as needed
Conference room furniture reconfiguration and assisting with supplies needed for set-up, i.e., easels, markers and etc
Replenishment of kitchen/pantry and coffee supplies
Responsible for ordering coffee supplies
Maintain database for on/off site storage
Responsible for assembling/disassembling of workstations
Federal Express/UPS shipping and invoice processing
Responsible for making nameplates for new hires
Responsible for contacting coffee vendor for repairs and/or maintenance
Responsible for updating mailbox slot spreadsheet
Responsible for making sure Shelter in Place locations have current supplies in place
Act as safety coordinator during Fire Drills
Provide assistance as needed with facilities related tasks
Responsible for refilling hand sanitizing stands
Walkthroughs of conference rooms and vacant offices
Back-up facilities tour for new hire orientation
Back-up for office cleaning when new hires onboard/offboard
Responsible for contacting staff when packages come in via email
High school diploma
Minimum 3 years of work experience in a similar environment
A combination of equivalent education and work experience may be substituted for the above requirements.
Knowledge, Skills, and Abilities:
Possesses an eye for detail
Able to apply basic mathematical knowledge to process accurate billing records and manage Business Reply mail account.
Comfortable with general office equipment operation and maintenance, i.e., computer based Pitney-Bowes Mailing Systems and Federal Express Powership equipment
Able to manage an unpredictable workload and prioritize appropriately
Able to stand for extended periods and lift up to 70 pounds using hand trucks and dollies
Able to type proficiently
Able to use hand trucks and dollies to move furniture and equipment
Accurate with work, strong organizational skill, and attention to detail
Excellent verbal communication skills
Able to deal tactfully and diplomatically with others
Flexible in handling multiple priorities, sometimes simultaneously, under deadline pressure
Able to work independently for long periods of time
Enhanced computer knowledge, i.e., Pitney-Bowes Mailing Systems, Federal Express Powership, and personal computing
Knowledge of USPS and Federal Express pricing structures and services.
Various federal agencies with whom we contract require that staff successfully undergo a background investigation or security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance.
Available location: Washington, DC
This position offers an anticipated annual base salary range of $42,000-$50,000. This position may be eligible for a discretionary bonus based on company and individual performance.
In accordance with Executive Order 14042 and its implementing guidelines, all Mathematica employees must provide documentation that they have been fully vaccinated or obtain an accommodation through Human Resources by providing documentation from a licensed health care provider that they are unable to be vaccinated against COVID-19 because of a disability (which would include medical conditions) or provide an attestation that they are entitled to an accommodation because of a sincerely held religious belief, practice, or observance.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.